Describe your intended audience---who are these readers?
My intended audience or readers would be persons who are in a position to make decisions regarding my proposal, i.e. persons perhaps in Budger/Finance, Administration and the Board of Directors.
Describe your intended audience in terms of the organization they work for and their position or title.
My intended audience in my organization would be first and foremost the Chief Appraiser, the Board of Directors, Managers and the Executive Assistant
Describe your intended audience in terms of their needs for or interest in the information you plan to include in this writing project.
I would express the need for such a brochure that explains the role and duties of the Board of Directors and present information on why we need such a brochure or what brought about this need, i.e. too many people asking who the Board of Directors are and what they do.
Describe how your intended audience will use the information you include in this writing project.
My intended audience would use this information and disseminate it throughout the appraisal district to be available to the public and the appraisal district entities so that they can become familiar with the role and duties of the Board of Directors.
Describe the technical background of your intended audience---what do they know and now know about your topic? What are their technical limitations in relation to this writing project?
I would gear my proposal and project to the "regular" person and try to not to use too much technical information that would not be understood by the general public. Some people are not privy to the latest software and programs out there so even though I plan to incorporate some of the latest technology in the preparation of my project, I would use language in my brochure what would be understood by everyone.
Thursday, January 31, 2008
Wednesday, January 30, 2008
Elements of a Proposal
First of all, you must decide if the proposal will be an Internal (within your organization) or External (outside your organization). Consider whether it is a solicited (someone requested it) or unsolicited (has not been requested). Some common sections/elements in a proposal are as follows:
*Cover letter (external) or cover memo (internal)
*Introduction - indicate purpose, mention prior contact with the recipient, say something good about your company and give an overview of the content of the proposal.
*Background - discuss the problem that has brought about the proposal.
*Proposal - State what exactly what it is you are proposing to do and not do.
*Benefits - Discuss the benefits or advantages of completing the project.
*Procedure - Discuss how you will go about completing the project.
*Results - Discuss what the finished product will look like and how it will work.
*Feasibility - Discuss the likelihood of the full benefits of the project
*Schedule - Provide a schedule, timeline of how long the project will take.
*Qualifications - List your company's qualifications (education, degrees, experience, licenses, certifications, etc.)
*Costs and Fees - Itemize the costs with a breakdown of all expenses.
*Closing - Create a closing the proposal where you summarize and try to get the reader to consider accepting your proposal.
*Cover letter (external) or cover memo (internal)
*Introduction - indicate purpose, mention prior contact with the recipient, say something good about your company and give an overview of the content of the proposal.
*Background - discuss the problem that has brought about the proposal.
*Proposal - State what exactly what it is you are proposing to do and not do.
*Benefits - Discuss the benefits or advantages of completing the project.
*Procedure - Discuss how you will go about completing the project.
*Results - Discuss what the finished product will look like and how it will work.
*Feasibility - Discuss the likelihood of the full benefits of the project
*Schedule - Provide a schedule, timeline of how long the project will take.
*Qualifications - List your company's qualifications (education, degrees, experience, licenses, certifications, etc.)
*Costs and Fees - Itemize the costs with a breakdown of all expenses.
*Closing - Create a closing the proposal where you summarize and try to get the reader to consider accepting your proposal.
Sunday, January 27, 2008
Introductory Letter - January 27, 2008
1234 W. Alabama Street
Harlingen, TX 78550
January 27, 2008
Abraham T. McKibben
Willacy County Appraisal District
1770 W. Jefferson Avenue
Raymondville, TX 78580
Dear Mr. McKibben:
I am writing to you to express my desire to create a printed brochure which explains the role and duties of your Appraisal District’s Board of Directors. It is my hope that with this new brochure, the taxpayers of your county will be able to better understand the role of the Board of Directors. Many people do not know that the Board of Director’s exist only to protect their rights as taxpayers.
For the past ten years, I have been employed with Dreamscape, Inc. as a Technical Writer and Graphics Editor. My experience at Dreamscape, Inc. has been in the area of writing, editing and selling. I have been involved in the production of brochures from the beginning stages of planning to the end stages of final production. My most current projects include the brochure for Cameron Appraisal District’s and the Hidalgo Appraisal District’s Board of Directors. Please feel free to contact your sister counties, and I am sure you will be pleased with the outcome of their brochures.
Dreamscape, Inc. are here to provide you with top of the line service and will help you produce a bright and innovative brochure for the people of your county that I know you would be proud of. I hope to get an opportunity to discuss my qualifications and ideas with you further. You may contact me at (956) 555-7854 to schedule an appointment.
Sincerely yours,
Loretta C. Salinas
Technical Writer & Designer
Dreamscape, Inc.
Encl.: resume
Harlingen, TX 78550
January 27, 2008
Abraham T. McKibben
Willacy County Appraisal District
1770 W. Jefferson Avenue
Raymondville, TX 78580
Dear Mr. McKibben:
I am writing to you to express my desire to create a printed brochure which explains the role and duties of your Appraisal District’s Board of Directors. It is my hope that with this new brochure, the taxpayers of your county will be able to better understand the role of the Board of Directors. Many people do not know that the Board of Director’s exist only to protect their rights as taxpayers.
For the past ten years, I have been employed with Dreamscape, Inc. as a Technical Writer and Graphics Editor. My experience at Dreamscape, Inc. has been in the area of writing, editing and selling. I have been involved in the production of brochures from the beginning stages of planning to the end stages of final production. My most current projects include the brochure for Cameron Appraisal District’s and the Hidalgo Appraisal District’s Board of Directors. Please feel free to contact your sister counties, and I am sure you will be pleased with the outcome of their brochures.
Dreamscape, Inc. are here to provide you with top of the line service and will help you produce a bright and innovative brochure for the people of your county that I know you would be proud of. I hope to get an opportunity to discuss my qualifications and ideas with you further. You may contact me at (956) 555-7854 to schedule an appointment.
Sincerely yours,
Loretta C. Salinas
Technical Writer & Designer
Dreamscape, Inc.
Encl.: resume
Thursday, January 24, 2008
Questions
Describe your intended audience--who are these readers?
My intended audience are the taxpayers of Cameron County to explain the role of the Board of Directors and what their role at the Appraisal District is.
Describe your intended audience in terms of the organization they work for and their position or title.
My intended audience includes everyday people who are honest taxpaying citizens.
Describe your intended audience in terms of their occupation, profession, or field.
My audience includes people of different race, ethnicity and range from lower to middle to upper class people.
Describe your intended audience in terms of their needs for or interest in the information you plan to include in this writing project.
The need of the taxpayers to know the role of the Board of Directors is important because it is important to know the process in case they ever have to address the Board of Directors regarding their property taxes.
Describe how your intended audience will use the information you include in this writing project.
My brochure would be useful because it will help explain the role of the Board of Directors to others who may not understand the process.
Describe the technical background of your intended audience--what do they know and not know about your topic? What are their technical limitations in relation to this writing project?
The technical background of my audience can go either way. Some of the lower to middle class people may not understand the process or the function of the Appraisal District and the Board of Directors due to their limited use of computers or other technical applications. However, my audience also includes professional and educated people who are very accomplished and who are very versatile with computers.
My intended audience are the taxpayers of Cameron County to explain the role of the Board of Directors and what their role at the Appraisal District is.
Describe your intended audience in terms of the organization they work for and their position or title.
My intended audience includes everyday people who are honest taxpaying citizens.
Describe your intended audience in terms of their occupation, profession, or field.
My audience includes people of different race, ethnicity and range from lower to middle to upper class people.
Describe your intended audience in terms of their needs for or interest in the information you plan to include in this writing project.
The need of the taxpayers to know the role of the Board of Directors is important because it is important to know the process in case they ever have to address the Board of Directors regarding their property taxes.
Describe how your intended audience will use the information you include in this writing project.
My brochure would be useful because it will help explain the role of the Board of Directors to others who may not understand the process.
Describe the technical background of your intended audience--what do they know and not know about your topic? What are their technical limitations in relation to this writing project?
The technical background of my audience can go either way. Some of the lower to middle class people may not understand the process or the function of the Appraisal District and the Board of Directors due to their limited use of computers or other technical applications. However, my audience also includes professional and educated people who are very accomplished and who are very versatile with computers.
Elements of a Letter & Most Important
Elements of a Letter
Heading
Inside Address
Salutation
Subject or reference line
Body
Close
Signature Block
End Notations
I believe the most important elements in a letter are the Inside Address, Body and Signature. The Inside Address is important because that tells who you are addressing the letter to and who is receiving the information. The body of the letter is extremely important because it is the whole purpose of why you are writing the letter to begin with. The body explains in detail what you are asking for or trying to relate. The signature is important because it tells the person you are writing to who is writing the letter and this is important in case they need to respond.
Heading
Inside Address
Salutation
Subject or reference line
Body
Close
Signature Block
End Notations
I believe the most important elements in a letter are the Inside Address, Body and Signature. The Inside Address is important because that tells who you are addressing the letter to and who is receiving the information. The body of the letter is extremely important because it is the whole purpose of why you are writing the letter to begin with. The body explains in detail what you are asking for or trying to relate. The signature is important because it tells the person you are writing to who is writing the letter and this is important in case they need to respond.
Sunday, January 20, 2008
Useful Information Blogs
http://www.mindrs.com/mindrs/?p=178
I feel this blog is useful in helping with technical writing skills in the corporate world.
http://nucoach.wordpress.com/2008/01/16/evolution-of-a-work-group-to-a-team-posted-on-linkedin-by-me-on-13108/
This blog talks about how important it is to "work in teams" in the corporate business world.
http://luxmob.com/archives/2007/12/25/effective-communication-in-business/
This blog talks about how important communication skills are in business.
http://www.customwritings.com/blog/essay-writing-tips/how-to-improve-essay-writing-skills.html
This blog has very important essay writing tips that would definitely help me during this class.
I feel this blog is useful in helping with technical writing skills in the corporate world.
http://nucoach.wordpress.com/2008/01/16/evolution-of-a-work-group-to-a-team-posted-on-linkedin-by-me-on-13108/
This blog talks about how important it is to "work in teams" in the corporate business world.
http://luxmob.com/archives/2007/12/25/effective-communication-in-business/
This blog talks about how important communication skills are in business.
http://www.customwritings.com/blog/essay-writing-tips/how-to-improve-essay-writing-skills.html
This blog has very important essay writing tips that would definitely help me during this class.
Saturday, January 19, 2008
Personal Introductory Essay
My name is Loretta and I am 35 years old. I am happily married and the mother of five. I think I am one of the older (if not the oldest) student in this class, but as I always say, it's never to late to learn.
Anyway, I already have two associates degrees that I received at TSTC back in 1992. After I graduated TSTC, I got my first real full-time job as an Education Coordinator and had been there ever since. Yes, it had been almost 15 years. But most recently, I left VBMC and got a new job as Executive Assistant which is already proving to be a very exciting and challenging job. So that brings me to what I'm doing here. Well, for the last year and half I had been pursuing a degree as a Court Reporter, but found out it quite wasn't what I had excpected, so I'm now changing paths. I'm back here at TSTC trying to finish up my basics so I can then transfer to UTB to finish my Bachelor's degree in Interdisciplinary Studies with minors in Education and Business.
I believe Composition classes have definitely prepared me for my current profession because I'm excpected to be very professional and know how to handle myself both on the phone and in person with very important people. With my new position, I will also be traveling and it is quite important to be able to communicate in different cities.
It's not easy having a full-time job, a part-time job (Oh, did I mention that I'm still working with my previous employer on a part-time relief basis until they find my replacement), five children, a husband and school. It's a wonder I'm still alive, but I am definitely looking forward to learning alot this semester. Good luck to everyone!
Anyway, I already have two associates degrees that I received at TSTC back in 1992. After I graduated TSTC, I got my first real full-time job as an Education Coordinator and had been there ever since. Yes, it had been almost 15 years. But most recently, I left VBMC and got a new job as Executive Assistant which is already proving to be a very exciting and challenging job. So that brings me to what I'm doing here. Well, for the last year and half I had been pursuing a degree as a Court Reporter, but found out it quite wasn't what I had excpected, so I'm now changing paths. I'm back here at TSTC trying to finish up my basics so I can then transfer to UTB to finish my Bachelor's degree in Interdisciplinary Studies with minors in Education and Business.
I believe Composition classes have definitely prepared me for my current profession because I'm excpected to be very professional and know how to handle myself both on the phone and in person with very important people. With my new position, I will also be traveling and it is quite important to be able to communicate in different cities.
It's not easy having a full-time job, a part-time job (Oh, did I mention that I'm still working with my previous employer on a part-time relief basis until they find my replacement), five children, a husband and school. It's a wonder I'm still alive, but I am definitely looking forward to learning alot this semester. Good luck to everyone!
Tuesday, January 15, 2008
Hello
My name is Loretta and I am happily married with five children. I'm currently taking my basics to transfer to UTB to complete my bachelor's degree.
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